Gather Sponsors

Help find private and business sponsors from Bainbridge Island businesses.  Advertisers and donors can have their names and logos in the programs, on posters, on the website, and in print in person at the event, or any combination of the above that fits their needs.

[Sample Sponcor Letter]

Advertise

Hang posters and get the word out about our finals concert.  We can sell 200+ tickets, which will go a long way towards helping to cover our jazz expenses for the year.

Set Up

Students should do the vast majority of the heavy lifting and hauling during setup.  Adult volunteers are needed to help take pictures of each classroom we're using so we can return them to their original positioning, read the setup diagrams, and help keep the setup team on track to finish on time.

[Hopefully 4-6pm]

Check In Booth & Volunteer Coordinator

Two adults are needed at all hours of the festival to welcome groups to the Commons, hand them their "Day Of" packet, assign volunteers to specific roles, and answer questions or address any other issues that pop up during the day.  Materials needed for this job:

1. Performance Info Form (to be completed and given to the adjudicators before performance).

2. Festival Schedule  (for their reference).

3. Volunteer Assignments (to follow)

Concessions (Optional)

If the boosters want to run any concessions, an adult will be needed to take payments.  The booth will need a cash box, starting cash, and the cashier will need some time to get set up on Square.

This position can be combined with the Check-In Booth.

Guest Artist Host

A student is needed to make sure the guest artists have everything they need throughout the day, this includes sharpened pencils, enough adjudication forms, and taking their coffee and lunch orders once they are settled at the beginning of the day.  This person should also pick up and deliver the coffee and lunch orders according to the festival schedule.

Audio & Equipment Tech

An experienced student or adult is needed to help with microphones, drumset, amp, and sound levels throughout the student performances.  Please ensure microphones are in position for each group, and that student horn players know to play into them.  This person will also monitor microphone levels throughout the day, so everything sounds good.

Stage Host

One student is needed through the day to help other student groups get comfortable on stage, move microphones, and assist all performers so everyone has a possitive experience.  This person should also remind each performing group to introduce themselves and their pieces, and to recognize the soloists for each piece.

Ticket Booth

Two adults are needed to sell tickets and monitor the door before the finals concert.  Some time to get set up on Square is needed.

Clean Up Begins

Clean up of the warm-up and clinic rooms can begin during the finals concert.

Finish Cleaning Up

Many hands make light work.  About ten sturdy people are needed to split up into teams of 2-3 to clean up each room used, and to make sure that all the classrooms are left exactly as they were before the festival.  A few people need to return desks to their original place, and 1-2 people need to help put the band room back into working order.